Bulk Actions in Content Drive

Content Drive lets you act on one item from its menu, or on many items at once with Workflow Center. Folders have their own menu for settings, copying, publishing and deleting.

This page covers item actions, selecting items, Workflow Center, and folder actions.

Item Actions#

Right-click an item, or use its ⋮ menu, to see:

Actions: Edit Content, Lock or Unlock, Push Publish, and Add to Bundle.
Workflows: the workflow actions available for that item at its current step, such as Publish, Send for Review or Archive.

When you select a single item, the toolbar also offers Edit Content (or Download, for a file).

Selecting Items#

Check the box next to each item you want.
Use the checkbox in the list header to select every item on the current page.
Shift+click to select a range of items, and press Esc to clear the selection.

Selections apply to the current page of results only. To act on more items at once, increase the number of items per page at the bottom of the list.

Acting on Several Items: Workflow Center#

Select the items you want.
Click Workflow Center.
Choose an action. Each action shows how many of the selected items it applies to:
- Quick Actions: Lock, Unlock, Add to Bundle, Push Publish and Refresh.
- Workflow Actions: grouped by workflow, for example Publish, Archive, Move or Send for Review.
Review the items the action will run on, uncheck any you want to leave out, and click Execute. Some actions first ask for details, such as a destination folder for Move or a bundle for Add to Bundle.

Actions run one item at a time, and a message reports how many succeeded. Items an action doesn't apply to are skipped.

Workflow Center with quick actions and workflow actions

Push Publish needs at least one push publishing environment available to your role. See Push Publishing.
Refresh reindexes the selected content and requires the CMS Administrator role.

For how workflow actions are defined, see Managing Workflows. For bundles, see Bundles.

Folder Actions#

Right-click a folder, in the tree or the list, to:

Folder Settings: change the folder's name, navigation title, menu options, upload behavior and advanced settings. For upload behavior, see Setting a Folder's Upload Behavior.
Duplicate: copy the folder and everything in it. The copy is named after the original with _copy added, and is created in the background.
Edit Permissions: set who can use the folder. See Folder Permissions.
Push Publish, Add to Bundle and Push History.
Delete Folder: delete the folder and everything inside it. This can't be undone.

The folder menu

You can also select several folders and use Workflow Center to duplicate or delete them together.